Settings & admin

Set billable and cost rates

Add dated billable and internal cost rates to a workspace member.

Set a member's billable rate and internal cost rate so Timeglass can calculate billable value and project margin.

Open the member profile

1. 1
   Open Members
   Select Settings in the main navigation, then Members under Workspace.
2. 2
   Select a member
   Search with Filter members…, then select the person’s row to open their Member profile.

When someone is missing a rate, a Filters button appears next to the search field. Choose Missing billable rate or Missing internal cost rate to list them.

Set the billable rate

1. 1
   Open the billable rate
   In Financial Details, select the button next to Billable Rate. It shows Not Set or the current rate.
2. 2
   Enter the rate
   Enter the hourly amount, choose the currency, and set the Effective date.
3. 3
   Stage the rate
   Select Save rate. The rate shows as Scheduled. It is not saved to the member yet.

Set the internal cost rate

1. 1
   Open the internal cost rate
   Select the button next to Internal Cost Rate.
2. 2
   Choose how to enter cost
   Under Enter cost as, choose Hourly cost or Annual salary, then enter the amount, currency, and effective date.
3. 3
   Stage the rate
   Select Save rate.

Save the member changes

Check the scheduled amounts and dates, then select Save changes at the bottom of the profile. The rates only apply after this final step.

How effective dates work

• The first rate also applies to time logged before its effective date.
• When a rate changes, add the new amount with the date it should take effect.
• Timeglass keeps the dated rate history so earlier periods retain the correct value. Select Rate history to review or remove past entries.